Student Organization Event Request Form

At this time, student event reservations can only be made by members of a TXST student organization. If your TXST class or group would like to make an event reservation, please check with your department to submit an Internal Event Reservation Form.

 

To ensure sufficient response time and coordination, please submit your request at least two weeks before the event date. 

First and Last
0/50
Event Location *
0/150
How much time will be required for set up prior to event
0/150
0/150
0/150
0/150
0/15
Please list as many details regarding your event as possible, including an event link if applicable.
0/1000
Room Preference:
Audio/Visual & Equipment
Will alcohol be served? *
Temporary Food Permit may apply after a review.
0/500
Is your event open to the public?
Will you have external guests?
0/1000

Confirmation

Acceptance of this form does not constitute a confirmation of your request. A confirmation of the date, time, room number and charges (if any) will be sent to the contact person via email.

Facilities

With the exception of the conference rooms, each room is equipped with a data projector, PC with Video/DVD/CD player and internet access, screen(s), whiteboards. The classrooms and lecture room have 5 ft. and 6 ft. tables with chairs, the teaching theatre has theatre-style seating with tables in front of each row of seats, and each conference room has one conference table with chairs.

Alterations and Damages

The department/reserving party shall use reasonable diligence in care of the assigned room, its furnishings and in the facility’s common areas.

Assignment of Rooms

The Texas State University Round Rock Campus reserves the right to reassign rooms if necessary. As an institute of higher education, our students and classes are our first priority. If an academic need arises necessitating use of a reserved room, we will make every effort to relocate, reschedule or refund your event.

Responsibility of Department/Organization

It is expected that you will exercise proper care of the facility, furniture and media equipment. Make sure all trash is properly disposed of and not left on tables and chairs.

Parking

Every vehicle parked on the Round Rock Campus must display a valid Texas State parking permit for special events, including handicap parking. When a special parking pass is required, please make sure the information is noted in the comments on this form.


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